If you’re organizing a big event, consider hiring a special events coordinator to help you out. Many companies, including Allied Universal, Live Nation Entertainment, and Bloomingdale’s, hire special event coordinators to assist them with various tasks, such as planning, negotiating, and coordinating.
Communication Skills
Communication skills are crucial to success in a special event coordinator’s job. These coordinators must be able to keep track of important information and tasks and to get their team on board with a good plan. They should also be able to negotiate deals and deal with vendors.
A successful special event coordinator Birmingham MI must be very organized and well-versed in their field. They should also be a people person. This means they should be able to make friends with vendors and venue staff. Also, they should be able to find and secure the right speakers for the occasion.
An event planner is tasked with organizing a wide variety of events. A typical day on the job involves meetings with clients to explain the event and discuss the event details.
Organizational Skills
An excellent way to show you have organizational skills is to include them on your resume and cover letter. They can also be demonstrated during interviews. The more organized you are, the more likely you are to get hired.
You can also improve your organizational skills by working with a coach. Several programs help you with this, including BetterUp and Google Keep.
Having good organizational skills can save you time and make your job easier. For instance, you can organize using an app like Nifty to create chats and share information. This will allow you to stay on top of your work and reduce stress.
Another organizational skill is prioritizing tasks. By doing so, you will be able to save your workday for the important stuff.
Negotiation Skills
If you’re planning an event, you’ll need to be able to negotiate with vendors, venues, and other parties. A robust set of negotiation skills can help you secure the best price and get the most value out of your budget.
Negotiation involves a process of communication, planning, and preparation. The best negotiators can analyze a problem and determine the needs and interests of all parties. They also know when to shift their goals to maximize their value for all parties.
The first step in entering a negotiation is to identify your objectives. Identifying your goals will ensure that you’re prepared for all possible scenarios.
One of the essential negotiation skills is emotional intelligence. Emotional intelligence refers to the ability to read and understand other people’s emotions. When you can communicate your emotions effectively, you can work with others to create a win-win situation.
Looking into the Best Places and Spaces
When looking into the best places and spaces to host an event, it is essential to do some research. You need to know what venues are available, how many attendees you will have, and whether it is a good fit for your event. It is also good to have a rough idea of the activities you will be hosting and whether you want the venue to provide the facilities.
You’ll need to consider the type of technology you need to have for your event. Some venues have AV equipment, while others may require you to bring your own. For example, if you are having a presentation, you will likely need a projection screen and some lighting to enhance the visuals. In addition, you should be sure that you’re able to set up a stage or area for performers.
Hire Special Events Coordinators.
A Special Events Coordinator is someone who organizes events and makes sure they are successful. This person manages all aspects of event planning, including venue selection, volunteer coordination, and drafting all event-related outreach materials. They work closely with Event Producers, Operations Managers, volunteers, sponsors, and management teams. In addition to these duties, the coordinator consults clients about their needs and coordinates all logistics and services. Usually, this job requires a bachelor’s degree or higher education. However, this position is also available to those with a high school diploma.
Although the education requirements vary, the average Special Events Coordinator earned a Bachelor’s degree or Master’s degree in Event Planning, Communications, Marketing, Psychology, or other related fields. The Smithsonian Institution, UCSF Health, and the American Ballet Theatre are some of the most well-paid companies that hire special events, coordinators.
