Time tracking is important, especially if your employees work from home. You can better monitor productivity and spot areas where productivity declines by tracking how much time employees spend working and how much they are paid.
To start tracking time, create a list of employee requirements and explain why you are doing so. Employees shouldn’t feel that they are being watched, so be sure to explain what you are trying to achieve.
In addition, be sure to communicate your requirements clearly and be as inclusive as possible so that your employees do not feel they are being watched. Employee time tracking integrates with payroll and HR.
Let’s learn about the benefits of an employee time tracking system, such as time and attendance software. Paired payroll and HR systems can streamline data entry and eliminate manual processing.
When data is integrated, it is automatically updated and can be analyzed in real-time. Timesheets and payroll details are automatically updated in employee profiles.
Additionally, timesheets and payroll information are updated and available to managers, so they can review schedules and approve time for payroll processing.
A well-integrated time and attendance solution provide an easy and convenient way to keep track of hours. The most effective time and attendance software can help you stay on top of labor distribution and eliminate expenses.
Employees can easily track their time and clock in and out on their computers or mobile devices, which managers can also view. It allows managers to review timecards and overtime hours to prevent potential lawsuits.
An effective system can alert administrators to possible errors in timekeeping, payroll, and HR.
Eliminates buddy punching
In a year, lost revenue from buddy punching could add up to $350 million. This issue can be challenging to detect in small businesses but can affect the bottom line.
Depending on the nature of the company, it may be helpful to look for employees who are not often tardy or who are not overly prone to this behavior. But even if you notice it, you should take action quickly.
Sometimes, coworkers will sign someone else’s time card to make it appear they were working. However, the reality is much different. When an employee’s coworkers sign in, it appears as if they arrived at work earlier or left later than they actually did.
This practice can be used to cheat time tracking software by employees. Moreover, employers lost 373 million dollars from buddy punching every year in the U.S.
Improves compliance with labor laws
Improving compliance with labor laws starts with a solid time and attendance management system. With the right solution, employers can streamline the time and attendance process and significantly reduce the risk of human error.
Manual timesheet calculation can lead to costly errors, resulting in back wages and penalties. According to the U.S. Department of Labor, the Wage and Hour Division collected $1.4 billion in back wages from employers who violated minimum wage laws in the last five years.
Keeping employee time records is important for many reasons, including the Fair Labor Standards Act (FLSA). As an employer, you must ensure that you pay your hourly employees for all time worked, including rest and meal periods.
If you don’t, you may be subject to class-action lawsuits, wage theft allegations, and other legal issues. Additionally, non-compliance with labor laws can negatively affect your company’s brand and workforce morale.
Eliminates manual recordkeeping
While eliminating manual timekeeping for time and attendance may seem like a huge step, the many benefits of automating this process. Automating this process can save you time and money while streamlining your processes and improving your business’ productivity.
Here are some of the benefits of automating timekeeping:
Automated timekeeping eliminates the need to collect and record employee timesheets, reducing the likelihood of human error and enhancing your team’s efficiency. Furthermore, it helps ensure compliance with labor laws.
As time records must be kept for two years in most states, automating timekeeping ensures accurate reporting of employee hours, reducing the risk of fraud.
Additionally, automated timekeeping allows supervisors and managers to accurately assess employee work hours, giving them time to do other tasks.
